We started MeetingMix to solve the problems we keep seeing in meetings – unfocused agendas, off-topic discussions, and no actionable decisions. These problems often become so critical that they make meetings ineffective; it’s common to hear attendees talk about what a waste of time that last meeting was.

The solution for poor meetings has been to just have less meetings. This doesn’t acknowledge the core problems though, and it doesn’t help you with the meetings you need to keep around.

Our goal is to help your meetings end-to-end, from creating the agenda before the meeting to sending out the minutes after the meeting. We want to make meetings less daunting for you to run, and more useful for everyone involved.

Thanks for dropping by and checking our software out. If there’s something we’re not doing right, or there’s a feature that you’d like to see, feel free to email us any time contact[at]meetingmix.com.

We’ve added a tool that you can use inside of your meeting to keep it on track. It’s a slide show view of your agenda, and it shows you which topic you should be discussing and how much time has been spent on this topic.

How does this help?

The biggest complaint we hear from meeting organizers is meetings get off track. The conversation drifts away from the agenda or too much time is spent on a topic, resulting in the meeting not accomplishing its goals.

The in-meeting tool addresses this problem. It should be used inside of the meeting and it helps the organizer drive the meeting. It prominently shows you which topic you should be discussing, how much time has been spent on this topic, and what’s left on the agenda.

It also lets you take organized minutes during the meeting. It can be difficult to drive the meeting, follow the discussion, and take minutes all at the same time. To help, we’ve designed the tool so you can quickly summarize each topic’s discussion.

How does this work?

On the right side of your meeting page there’s a link titled “Use the in-meeting tool” under the section “Meeting Tools”:

Clicking that link will launch the in-meeting tool in a new window. When you run the tool you’ll see which topic you should be discussing, who should be presenting it, and how much time has been spent on this topic:

You can also add minutes for each topic, assign action items, and add parking lot items.

The tool is meant to be used inside of your meeting, but feel free to try it out beforehand. You can try it as many times as you need, and it won’t affect any of your meeting’s information.

Questions or feedback?

Let us know what else you’d like to see in this tool! Feel free to leave a comment or send us an email at contact[at]meetingmix.com

We’ve revamped the agenda so you can add subtopics to any of your topics. This has been our most popular feature request, and we want to thank everyone for giving us great feedback while we designed this feature.

How does this help?

If you decide to use subtopics, you can think of a topic as a general category and add subtopics underneath it. This organizes your agenda by creating a clean hierarchy of information. For example, you can create a topic like “Marketing updates” and add your specific marketing subtopics underneath it.

Subtopics aren’t mandatory. If your meeting doesn’t need them, just create your agenda and add minutes as usual.

How does this work?

When you add a new agenda topic, click the “add subtopic” link to add a subtopic underneath it:

When you click the Save button, your topics and subtopics will show up in the agenda immediately:

If you want to add subtopics later, you can add them to an existing agenda topic by clicking the “Subtopic” link underneath it.

We’ve made some changes in other parts of the site to incorporate this new feature:
1. When you email your agenda to attendees, the email will include all subtopics
2. Your agenda printouts will show subtopics
3. You can import subtopics from a past meeting into your current agenda

Questions or feedback?

Feel free to leave a comment or send us an email at contact[at]meetingmix.com

MeetingMix emails you whenever you need to prepare the agenda or add minutes to a meeting. We’ve updated your account’s home page so you can see these same notifications whenever you log into MeetingMix.

How does this help?

The home page used to be one list of all your meetings, which made it difficult to understand which meetings you needed to worry about right now. With the new home page you can readily see which meetings are coming up, which upcoming meetings don’t have an agenda, and which past meetings don’t have minutes. This organization lets you know which meetings need your attention.

How does this work?

Just log in to your account to use this new design. The top of the page has a section with your upcoming meetings:

The sidebar has a list of your meeting notifications – these are upcoming meetings without an agenda and past meetings without minutes:

Questions or feedback?

Feel free to leave a comment or send us an email at contact[at]meetingmix.com

MeetingMix helps you email the agenda and minutes to your attendees from your meeting page. We’ve just added a feature that lets you customize the text in these emails.

How does this help?

When you email the agenda to attendees you might want to include additional information or instructions, like asking attendees to review the agenda before 2pm tomorrow. You can add this message when customizing your email, so attendees get the agenda and this additional instruction in one place.

How does this work?

Click on either the “Send agenda” or “Send minutes” buttons in the sidebar:

When you click either of these buttons you’ll be prompted to change the default text in the email. In this example, we’ll be asking attendees to review the agenda before 2pm tomorrow:

Once you finish, attendees will get an email with your custom text and the agenda itself:

Questions or feedback?

Feel free to leave a comment or send us an email at contact[at]meetingmix.com.